Officer Application for Spring 2005

Please note that if you are elected to a position, you will be expected to complete your term of office. The term begins with officer elections and ends approximately one semester after election. Some exceptions may be granted.

Available Positions

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PRESIDENT

• Organize, plan and lead to ensure the perpetuation and overall success of the chapter.
• Work with the chapter advisor to plan a calendar of activities for the upcoming year.
• Plan regular meetings and prepare agendas for the officers; delegate responsibilities as necessary.
• Plan meetings and prepare agendas for a general chapter meeting at least once per semester or per term.
• Coordinate the planning and the implementation of the induction ceremony and reception.
• Meet with the other officers and the chapter advisor to choose new honorary members.
• Ensure that the chapter fulfills all chapter standards.

VICE PRESIDENT - MEMBERSHIP COMMUNICATION

• Coordinate and implement initiatives to reach current and potential members.
• Institute personal phone contact with prospective members during the membership drive.
• Promote meetings and activities to the membership and campus-at-large.

TREASURER

• Manage all financial transactions of the chapter with guidance from the chapter advisor.
• Receive and distribute chapter funds.
• Work with the president and advisor to prepare an accurate budget for the chapter within one month of the new member induction ceremony.
• Balance the chapter account and report to the chapter, the advisor and the regional director at least once a month.
• Submit to International Headquarters, by June 1, a financial summary of the past year's income and expenditures.

RECORDING SECRETARY

• Record and prepare the minutes of each executive board and chapter meeting to distribute to chapter leaders, advisor(s) and appropriate Golden Key staff (minutes to the AD can be submitted in a batch every month by the corresponding secretary).
• Prepare and deliver the induction invitations to the administrators and faculty.
• Mail all the new member joining forms and fees, which may have been hand delivered to the advisor's office, to the international headquarters by the membership deadline.
• Serve as chapter archivist with the assistance of the chapter advisor (unless there is a historian).
• Work with other officers to complete chapter activity summaries.

CORRESPONDING SECRETARY

• Distribute messages from the chapter advisor, the chapter president or other officers to all chapter members.
• Compose and send any chapter correspondence to university administrators and faculty, members, honorary members, campus student organizations, etc.
• Prepare and mail correspondence to international headquarters.
• Send Advisor and Officer Profile Forms when new officers are elected or anytime there is a new advisor and any time any contact information changes.
• Work with chapter historian to chapter activity summaries to the Golden Key office.

VICE PRESIDENT - MEMBERSHIP COMMUNICATION

• Coordinate and implement initiatives to reach current and potential members.
• Institute personal phone contact with prospective members during the membership drive.
• Promote meetings and activities to the membership and campus-at-large.

HISTORIAN

• Submit chapter activity summaries.
• Obtain all correspondence and minutes from both secretaries.
• Save and document any evidence of chapter activities, including posters, newspaper clippings, etc.
• Take pictures to include in the chapter.s scrapbook or to submit for reports to the Golden Key headquarters.

SERVICE DIRECTOR

• Network and partner with other student organizations with programs and activities.
• Plan and coordinate at least two education-focused service activities per term/semester.
• Coordinate the service committee and call committee meetings as necessary.

SOCIAL DIRECTOR

• Plan and coordinate at least one social activity for chapter members per term/semester.
• Coordinate the social committee and call committee meetings as necessary.

CONCEPTS DIRECTOR

• Encourage members to write articles for CONCEPTS.

PUBLIC RELATIONS DIRECTOR

• Coordinate all publicity for chapter activities and events. Coordinate efforts with the Vice President.
• Maintain good relations with campus and local newspapers and radio stations. Set up interviews as needed.
• Place ads and public service announcements in local media.
• Write and submit press releases for important chapter activities.
• Explore any creative methods of advertising or publicity to increase awareness about Golden Key.

SOPHOMORE RECEPTION DIRECTOR

• Coordinate and implement a sophomore recognition program.

FUND-RAISING DIRECTOR

• Investigate sources of local funding and coordinate activities. Aim to raise at least $1,000 within the term of office.
• Coordinate the fund-raising committee and call committee meetings as necessary.
• Recruit fund-raising volunteers from chapter members and/or officers.

HONORARY MEMBER & CAMPUS OFFICIALS LIAISON

• Prepare and send chapter updates to honorary members throughout the year.
• Inform honorary members and campus officials about membership drive initiatives.
• Prepare and send invitations to the new member induction ceremony and to other events. Follow up with a personal phone call.
• Plan and coordinate at least one honorary member activity per term/semester (honorary member meal w/ members; wine & cheese social; guest speakers, etc.)

NEWSLETTER EDITOR

• Create and edit chapter newsletter at least once per semester. The newsletter can be a web-based publication.
• Write and/or solicit articles for the newsletter.
• Ensure distribution of the newsletter to members, faculty, staff and the Golden Key associate director.

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